Built for Australian NDIS providers
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AI NDIS Management Software

The #1 AI platform to run a more profitable NDIS business.

Run a more efficient, sustainable care operation with real-time intelligence across your workforce, finances, risk, care and compliance. All in one platform.

  • All-in-one platform. No patchwork systems
  • NDIS price guide, billing & SCHADS payroll built in
  • LMS training, certifications & audit-ready compliance
  • AI chatbot, summaries, live mode + Claude & ChatGPT connectors
Try for $1 See the platform

$1 for your first month, then your selected plan's regular price applies. No lock-in contracts. Cancel anytime.

★★★★★
100% Australian NDIS focus
2026-27 Price guide ready
app.plannor.com.au/dashboard
The Plannor dashboard showing participants, shifts, claims and AI insights
Compliance: audit-ready
0 expired certifications
AI drafted 12 progress notes
Ready for your review
“

One platform for participants, rostering, billing, payroll, training and compliance. With AI doing the heavy lifting on admin.

Built for NDIS providers
By an Australian team, for Australian teams
The Platform

Six intelligence layers. One operational view.

Real-time visibility across workforce, finances, risk, care and compliance. So you see issues before they reach payroll, the audit or the incident report.

Operational Intelligence

A live command centre for coordinators: shifts, participants, revenue at risk and staff reliability together. See what's happening now, not yesterday.

Financial Intelligence

NDIS billing against the current price guide, budget tracking per participant, bulk claims, invoicing, expenses and SCHADS-aware payroll. Margin visible in real time.

Workforce Intelligence

NDIS-specific rostering, open shifts, availability, leave, timesheets, live GPS attendance and a mobile staff portal. Fill gaps in minutes, not hours.

Risk & Compliance

Certifications, LMS training, competencies and onboarding tracked automatically. Incidents, complaints and audit evidence. Always inspection-ready.

Care Intelligence

Care plans, goals, progress notes, medications and risk assessments in one participant view. So signals surface before they become incidents.

AI Intelligence

An NDIS-trained AI assistant with chatbot, live mode, summaries and agents. Plus Claude & ChatGPT connected directly to your data via MCP.

Solutions

Run a more efficient, sustainable care operation

Participant Management

Every participant's world in one view

Care plans, goals, funding lines, medications, risk assessments, service agreements, progress notes and documents. Everything your team needs to deliver person-centred support, one click away.

  • Budget utilisation tracked per participant, per funding line
  • Goal progress linked to shifts and progress notes
  • Risk assessments & medication logs with full history
  • Participant portal. Families see schedules & updates
Start managing participants
Plannor participants screen with NDIS numbers, funding types and budget utilisation
NDIS Billing, Claims & Payroll

Get paid faster. And pay your team right

Bill against the live NDIS price guide, catch claim errors before they're rejected, generate invoices, and run SCHADS-aware payroll with leave accruals and payslips. All from the same timesheets.

  • Current NDIS price guide catalogue & support item search built in
  • Bulk claim exports, invoicing & expense tracking
  • Timesheet → payroll → payslip in one flow, SCHADS award aware
  • Xero & MYOB integration for your accounts
See billing in action
Claims · This fortnight$84,320 ready
412 line items validated
Priced against NDIS 2026-27 catalogue
2 items over price cap
Auto-flagged before export
Review
Payroll run · 38 staff
Leave accruals & allowances applied
Approved
Rostering & Open Shifts

A roster built for NDIS. Not generic shift work

Recurring supports, roster runs, open shifts your team can claim, availability and leave in one calendar. AI suggests the best-matched worker for every shift.

  • Open shifts broadcast. Replacements in minutes, not hours
  • Staff availability, leave requests & conflict detection
  • AI staff suggestions matched to participant needs & certs
Build your first roster
Plannor roster and shift management timeline with AI Rostering and Open Shifts
Live Tracking & Travel

Know care was delivered. And every kilometre logged

GPS clock-in and clock-out verifies attendance at the right place and time. Travel legs between supports are captured automatically, with kilometres calculated for billing and reimbursement. No paper logbooks.

  • Location-verified clock-in / clock-out on every shift
  • Automatic travel kilometre calculation between supports
  • Trip & travel-leg visibility for coordinators
  • Privacy-first: verification, not surveillance
See attendance verification
Today · Jade M.All verified
Clock-in · Community access
9:01 AM · 40 m from support address ✓
Travel leg auto-captured
Parramatta → Blacktown · 12.4 km
Billable
Timesheet drafted
Hours + kms flow straight to payroll
Auto
LMS, Training & Compliance

Stay audit-ready without the stress

A built-in LMS with courses and assignments, staff certifications with expiry tracking, competency directory, onboarding workflows and incident management. When the auditor calls, everything is already there.

  • LMS courses, assignments & completion analytics
  • Certifications flag themselves before they expire
  • Competency directory & structured onboarding
  • Incidents, complaints & feedback managed end-to-end
Get audit-ready
Compliance overview96% healthy
Mandatory training complete
54 of 56 staff
3 certs expiring in 30 days
Renewal reminders sent
Auto
1 incident in review
Follow-up due Friday · assigned
AI & Automation

AI that understands NDIS. Not just text

A full AI suite working inside your organisation's own data. From drafting notes to answering questions in real time, to connecting Claude and ChatGPT directly to your platform.

AI Chatbot AI Live Mode AI Summaries AI Progress Notes AI Staff Matching AI Agents (MCP) n8n Automation
  • AI Chatbot
    Ask anything about participants, shifts, budgets or compliance and get answers grounded in your own data.
  • AI Live Mode
    A hands-free, real-time assistant for coordinators and support workers on the go.
  • AI Summaries & Progress Notes
    Participant thread summaries, shift recaps and drafted notes, ready for a human to review.
  • Claude & ChatGPT connectors (MCP)
    Plug AI agents into your organisation securely, always governed by your roles and permissions.
  • n8n workflow automation
    Automate your own custom processes end to end, triggered by events across the platform.
Connect Claude or ChatGPT
AI AssistantLive mode on
You
Who's free to cover Liam's shift tomorrow morning?
Assistant
3 staff are available with valid certs. Tom P. is the best match. He's supported Liam 14 times and lives 12 min away. Want me to offer him the shift?
Everything Included

One subscription. The whole operation.

No add-on modules, no per-feature pricing games. Every plan includes the core platform your NDIS organisation runs on.

Participant Management
Profiles, funding lines, budgets & documents
Care Plans & Goals
Person-centred plans with milestone tracking
Progress Notes
AI-assisted, linked to shifts & goals
Medications
Logs, schedules & full history
Risk Assessments
Structured, reviewable & versioned
Service Agreements
Agreements, custom forms & digital signatures
Rostering & Scheduling
Recurring supports, roster runs & calendar
Open Shifts
Broadcast vacancies, staff claim in-app
Live Tracking
GPS clock-in & attendance verification
Travel & KM Logs
Auto kilometre capture between supports
Timesheets
Auto-drafted from verified shifts
Payroll (SCHADS)
Award-aware pay runs, leave & payslips
NDIS Billing & Claims
Price-guide validation & bulk exports
Invoicing & Expenses
Invoices, overdue tracking & expenses
LMS & Training
Courses, assignments & analytics
Certifications
Expiry tracking with auto reminders
Competencies & Onboarding
Directory, checklists & induction
Incidents & Complaints
End-to-end workflows with follow-ups
Advanced Reporting
Financial, workforce, compliance & outcomes
Staff Portal
Mobile-first app for support workers
Participant Portal
Families see schedules & updates
Mailbox & Messaging
Shared inbox, team messages & WhatsApp
AI Suite
Chatbot, live mode, summaries & agents
Roles & Audit Trails
Granular RBAC with full audit history
Integrations

Works with your existing tools

Claude AI (MCP) ChatGPT (MCP) n8n Automation Xero MYOB WhatsApp REST API & Webhooks Email / Mailbox Google Maps & OSRM Stripe Billing
0+
Modules in one platform. No add-ons
0%
Australian NDIS focus. Price guide & SCHADS built in
0/7
AI assistant across web & staff portal
$0
Your entire first month, on any plan
Testimonials

NDIS providers love Plannor

★★★★★

"When a support worker cancelled, finding cover used to take hours of phone calls. Now we broadcast an open shift and it's covered in minutes."

MK
Melissa K.
Operations Manager, Sydney
★★★★★

"Claims that used to bounce back now validate against the price guide before we export. Our billing admin dropped from two days a fortnight to a couple of hours."

DR
Daniel R.
Director, Melbourne
★★★★★

"In our last audit, everything the auditor asked for was already in the system. Certs, training records, incident follow-ups. It was the calmest audit we've ever had."

PT
Priya T.
Quality & Compliance Lead, Brisbane
Pricing

Plans that scale with you

Simple, transparent pricing for NDIS providers. Start for just $1 your first month, then pay the regular price for the plan you choose.

Monthly Annual Save ~20%
Basic

Everything you need to get started with NDIS management.

1st month $1, then regular price
$40.00/mo
Try for $1
Includes:
  • Up to 10 participants
  • Up to 5 staff members
  • Shift scheduling & rostering
  • GPS clock-in / clock-out
  • Progress notes
  • NDIS bulk invoicing
  • Staff mobile app
  • Basic budget tracking
  • Email support
  • $1 first month (then $40/mo or $400/yr)
Most Popular
Professional

Advanced tools for growing NDIS providers. Most popular.

1st month $1, then regular price
$65.00/mo
Try for $1
Includes:
  • Up to 50 participants
  • Up to 20 staff members
  • Everything in Basic
  • AI-assisted progress notes
  • Digital signatures
  • Custom intake forms
  • Participant portal access
  • HR & compliance tracker (WWCC/Police)
  • Document management
  • SCHADS Award compliance checks
  • Goals & outcomes tracking
  • Basic payroll reports
  • $1 first month (then $65/mo or $650/yr)
Best Features
Premium

Full-featured platform for established providers scaling fast.

$100.00/mo
Try for $1
100% Money-Back Guarantee
Includes:
  • Up to 200 participants
  • Up to 100 staff members
  • Everything in Professional
  • Advanced reporting & analytics
  • Xero & MYOB integration
  • API access & webhooks (n8n)
  • AI chatbot for staff & managers
  • Full payroll management
  • Multi-location support
  • SLA-backed priority support
  • 100% money-back guarantee
Enterprise

Tailored solutions for large providers and networks. Contact us.

Custom

Tailored pricing for your organisation

Contact Us
Everything in Premium, plus:
  • Unlimited participants & staff
  • Everything in Premium
  • Dedicated account manager
  • Custom onboarding & training
  • White-label / custom branding
  • Custom integrations & API
  • Multi-tenant / franchise support
  • SLA guarantee & 24/7 support
  • Custom reporting dashboards
  • Data migration assistance

All prices in AUD  ·  $1 for your first month, then your chosen plan's regular price applies  ·  No lock-in contracts  ·  Cancel anytime

FAQ

Common questions from NDIS providers

Yes. Plannor is built for Australian NDIS providers from the ground up. The current NDIS price guide catalogue, support item validation, SCHADS-aware payroll, participant budgets and compliance workflows are native to the platform, not bolted on.
Most providers are up and running the same day. Create your organisation, import participants and staff, and start rostering. Our AI assistant and documentation guide you through each step, and support is available if you need a hand.
Yes. The staff portal is mobile-first. Workers see their shifts, clock in and out with location verification, log travel kilometres automatically, write progress notes (with AI drafting help), claim open shifts, and manage availability and leave from their phone.
The AI suite works only within your organisation's data. The chatbot answers operational questions, live mode assists hands-free, summaries and progress notes are drafted for human review, and staff matching suggests workers for shifts. You can also connect Claude or ChatGPT securely via our MCP connector, governed by your roles and permissions. See our AI Disclosure for full details.
Yes. A built-in LMS lets you create courses and assign them to staff, while certifications (WWCC, First Aid, NDIS Worker Screening and more) are tracked with expiry reminders. Competencies and onboarding checklists round out a complete compliance picture for audits.
No. All plans are month-to-month (or annual if you prefer the discount). Your first month is $1, and from your second month you're billed the regular price of the plan you selected. You can cancel anytime, and your data remains exportable.
Your data is hosted securely with encryption in transit and at rest, granular role-based access control across every module, and full audit trails. Built to meet Australian NDIS requirements.